Removing performance appraisal requirements

What does this mean for me as a teacher, kaiako or a professional leader, tumuaki or principal?

Appraisal requirements for teachers and kaiako will be replaced by 1 February 2021. From 30 July 2020, the Council does not require teachers to engage in evidence gathering for performance appraisal. However, we note that in schools, kura, centres and services, professional conversations, classroom observations and other similar activities may continue.

We are about the start the work on removing performance appraisal for principals, tumuaki and ECE professional leaders but, at this time the requirements for their appraisal remain.

What does it mean to have a moratorium on evidence gathering for teacher performance appraisal?

As part of moving forward from appraisal, the Council will be putting a moratorium on the teachers’ gathering of evidence for the purpose of appraisal in place from 20 July 2020 to 31 January 2021. This is intended to allow time for the discussions and preparation of the new process to support the professional growth cycle.

This means we will not have any requirement for teachers to collect evidence about meeting the Standards l Ngā Paerewa. The professional leader, tumuaki or principal who is endorsing that a teacher meets the Standards | Ngā Paerewa will be making their judgment based on the teachers’ current naturally occurring evidence and appraisal evidence available up until this time.

If there is a concern that a teacher or kaiako is not meeting the Standards | Ngā Paerewa, evidence related to the concern, the professional learning support to address the concern and the changes in teacher practice will still be expected to be collected.

Will the audit of practising certificates continue?

There will be no further audit of appraisal for the issue or renewal of a practising certificate, previously conducted by ERO on contract from the Teaching Council. The Education and Training Act removes this requirement.

Does this apply to all appraisal requirements?

The parties to the Accord, and other agencies with responsibility for appraisal participated with the Council to discuss and agree on any replacement for the appraisal. The Secretary for Education will be gazetting new guidelines for the profession to replace the Performance Management Guidelines from 1996 with the Professional Growth Cycle requirements.

Does this apply to induction and mentoring?

The Council’s requirements for induction and mentoring for teachers moving towards holding a Tūturu (Full Category I) practising certificate remain in place.

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Replacing teacher performance appraisal

What is replacing teacher performance appraisal? 

During the second half of this year we would like principals, tumuaki, professional leaders, teachers and kaiako to design a cycle of professional growth for teachers, taking a holistic approach where using and meeting the Standards | Ngā Paerewa is embedded in everyday teaching. This reinforces the status of professional learning as a means to ensure our profession is future-focused and innovative in support of effective teaching for all learners. The design for that cycle will be informed by a set of elements. This Professional Growth Cycle would form the basis for teacher certification endorsement. 

Who decided on this? 

Following the Accord and the call from teachers to have the workload associated with appraisal reduced, the Council worked with stakeholder representatives from English and Māori medium settings across early childhood education, schooling and initial teacher education to consider what worked well and what needed to be changed. The elements were designed by that group. The group comprised:  

NZEI Te Riu Roa  

NZ Post Primary Teachers’ Association, Te Wehengarua  

Ministry of Education  

NZ School Trustees Association  

Te Rito Maioha  

Te Akatea  

Early Childhood Council  

Education Review Office  

NZ Kindergartens  

Ngā Kura a Iwi o Aotearoa  

Te Rūnanga Nui o ngā Kura Kaupapa Māori  

 Montessori NZ  

NZ Principals Federation  

NZ Pasifika Principals Association  

Secondary Principals Association NZ 

Who will design new professional growth processes? 

The principal, professional leader or tumuaki designs the process that enables the professional growth cycle for teachers in consultation with teachers. The Council requires the presence of the elements in the cycle but does not dictate what the professional learning cycle look like and respects the decisions of leadership team members to design these with their teachers. The Council supports a self-managing profession where co-construction, collaboration and place-based approaches can be implemented. The new system should reflect the ‘learning focused culture’ of each setting 

What will this mean for my workload? 

It should reduce any workload associated with compliance activity and instead focus on supporting your professional learning journey. In some settings where there was a ‘light touch’ model of appraisal in place it may be less noticeable. However, we know that there was additional work done based on our requirements e.g. for two observations, two conversations and a summary report that was not found to be valuable. 

How much evidence do I need now? Do I need a portfolio? 

As a teacher, you will have evidence that you use, create, and analyse to deepen your understanding about teaching and learning. The evidence may take the form of information, data, records, children and students’ learning and assessments, your own planning, teaching and learning. The byproduct of this evidence is that it also illustrates how you demonstrate the Standards | Ngā Paerewa authentically in your practice. The evidence does not need to be gathered or collected; it will be in its natural location. The Council does not need you to have a portfolio of this evidence. 

 As part of your professional learning, it is expected that you would want to keep feedback notes, any observation notes or other information that supports your learning. You should keep the summary statement of whether you meet the Standards | Ngā Paerewa. 

How do I demonstrate that I meet the Standards | Ngā Paerewa or that I am likely to meet them? 

Meeting the Standards | Ngā Paerewa is necessary for holding a Tūturu (previously called full) practising certificate. Being ‘likely to meet’ the Standards | Ngā Paerewa is necessary for holding a Pūmau (previously called subject to confirmation) practising certificate.  

One of the elements highlights the importance of all teachers, kaiako, principals, tumuaki and professional leaders having a shared understanding of what ‘the Standards | Ngā Paerewa’ look like in each setting. For many schools and ECE services, the completion of a Quality Practice Template that indicates the practices required for ‘meeting’ has given teachers and leaders assurance of what this looks like in natural practice. We continue to advocate that template. It can also indicate aspirational practices and be the basis for how you can all ‘use the Standards | Ngā Paerewa’ valuably to talk together about teaching and learning in your setting. 

What happens if my professional leader says we still have to do inquiry? 

Understanding the purpose for that inquiry is important. Doing an inquiry specifically to meet the expectations of the professional growth cycle would be unnecessary. 

Don’t we need to do a summary report? 

The Council has heard that this is often unnecessary as it repeats information available elsewhere. All that is now required is a summary statement that confirms whether the teacher meets (Tūturu | Full Category One - previously called Full Practising Certificate) or is likely to meet (Pūmau | Full Category Two - previously called Subject to Confirmation) the Standards | Ngā Paerewa. 

What will be important for me to keep if I move to a different job? 

You should keep your Summary Statement, and it’s advisable to keep the feedback you have received if it is still relevant. Anything else relevant to your professional learning may be valuable to keep but remember you should not take information and data about your learners and their families or whānau. 

What does this mean for casual relievers? 

We are aware that teachers and kaiako who are casual relievers, principals, tumuaki and professional leaders often have questions about the practising certificate application endorsement for those who fulfil the important role of casual relief. The moratorium applies to these teachers or kaiako also. We understand that some people are in these roles while they await the opportunity to gain a longer term or permanent position and others are happy to remain in these roles.  

It is our intention during the months before the change is implemented to explore with the profession how they can engage in some form of professional growth that is realistic to their aspirations and reflects the Council’s legislated requirements associated with the issue and renewal of practising certificates and ensuring quality teaching. 

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Renewing and endorsing practising certificates

Where can I read the requirements for teacher registration, practising certificates and Limited Authority to Teach?

The registration policy document Requirements for Teacher Registration, Practising Certificates and Limited Authority to Teach: Teaching in Aotearoa New Zealand Te Whakaako I Aotearoa can be found here on the Teaching Council website. It outlines the requirements for each practising certificate issue and renewal.

Where can I learn more about endorsement - who can be my endorser and what is the endorser’s role?

The Endorser Guideline can be found here on the Teaching Council website (please note this document is currently being updated to reflect the professional growth and annual certification cycles). It provides information relevant to teacher and kaiako applicants, principals, tumuaki and professional leaders as endorsers across a wide range of settings.

Does my endorser need to hold Tiwhikete Whakaakoranga Tūturu (a full practising certificate)?

Yes, if you are a teacher applying for the issue or renewal of any practising certificate.

No, if you are the principal, tumuaki or professional leader (or senior leader of a kindergarten, centre manager or licensee of an early childhood education centre, or senior staff member in an initial teacher education provider).

A review of professional leaders’, principals’ and tumuaki appraisal will commence in September 2020.

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Teachers, kaiako holding Tōmua (provisional) practising certificates

What does this mean for my induction and mentoring? Do I need to keep the folder?

The Council requires you to have a broad-based programme of Induction and Mentoring supported by a fully certificated (Tūturu) mentor teacher. There is an expectation that you will keep records of your participation in a programme to support your development as a teacher and as reference for your on-going learning. Engagement in this mentoring, will allow you as a teacher who has a Tōmua practising certificate (previously a PCT) to demonstrate that you are progressing towards and then, after a minimum of two years, meeting the Standards | ngā Paerewa. Records will also show the contents of induction and mentoring programme. This may include mentoring meeting notes, as well as evidence of more observations, and formal discussions than a fully certificated teacher and the summary report that verifies the teacher has met all the Standards | ngā Paerewa.

As a mentor, can I still ask my mentee to keep a physical folder?

That's because I'm a person who likes to see physical evidence in front of me at mentor/mentee discussions and things like that. It is fine to expect your mentee to keep a record of their participation in the induction and mentoring programme and their learning and developing practice. The Council is concerned that mentees sometimes recreate information or data as evidence or proof that they meet the Standards | ngā Paerewa. This is information that already exists as part of their everyday practice. The preference is that anything kept supports learning and is the basis for conversation. A rule of thumb being if it already exists in its natural place such as planning or assessment information, we would not want it to be replicated for the mentor.

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Competence processes

What if a teacher or kaiako does not meet the Standards | ngā Paerewa?

The Council has heard from professional leaders and principals that some added clarity around endorsement decisions for teachers who are not meeting the Standards or Paerewa, targeted professional learning support for them and possible mandatory reporting would be appreciated. Additional resources for this are being prepared. A new option on our phone menu provides a prioritised service for principals, tumuaki and professional leaders.

The following should guide you as a professional leader, tumuaki or principal if you are concerned that a teacher or kaiako’s practice does not currently meet the Standards | ngā Paerewa:

1. The concern should be discussed with the teacher, with reference to the clear expectations (often recorded on a quality practice template) of what demonstrating the Standards | ngā Paerewa looks like in the setting.

2. Support for improvement should be provided and improvement expectations set.

3. If there is not sufficient improvement in the time period discussed performance management processes outlined in employment agreements would be complied with.

4. If no further improvement is made, you are likely to consider extending the formal performance management

5. If employment is terminated or the teacher resigns, you are required to complete a mandatory report.

When is a Mandatory report required?

Mandatory reports from employers – schools and early childhood centres are required to report to us about their teachers in certain cases—for example if they dismiss a teacher for any reason, or if a teacher resigns or a fixed-term position comes to an end after a conduct or competence issue has been raised.

What documentation should I attach to the Mandatory Report?

The documentation that you should attach will be any that is related directly to the area of concern. It is likely to include feedback from a professional leader, your own notes around the area of concern, any planning and assessment information relevant to the concern.

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Initial Teacher Education

In my ITE programme, I already used and met the Standards when I graduated in 2020?

Why wouldn’t I still meet them now? During your Initial teacher education programme you develop learning and understanding around Our Code Our Standards Ngā Tikanga Matatika Ngā Paerewa and learn to use them during your practical experience placements.

By the time you graduate it is expected that through your assessment you will have demonstrated that you can meet the standards (in a supported environment). That is you are in another teacher’s learning space and working with their learners. You have the support of the school, learning centre/kura and all that they are doing with their learning of their learners.

When you are issued with a Tōmua practising certificate, you are expected to continue to use the Standards and meet them (with support) and move to full certification. You will have the support of an induction and mentoring programme and so will continue to develop your learning and understanding of the standards in the setting you are now in.

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Specialist teaching positions

The Council recognises that there are teaching positions where teachers are not located in a single setting or whose professional leader may not be in the same setting as them. These will require some specific guidance as to how the professional growth cycle will work and it is our intention to liaise with teachers in such roles to develop such a resource.

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Professional Growth Cycle for principals, tumuaki and ECE professional leaders

What is the Professional Growth Cycle for principals, tumuaki and ECE professional leaders?

The professional growth cycle (PGC) is the learning-focused process that has replaced performance appraisal for the purposes of determining whether principals, tumuaki, teachers, kaiako and early childhood education (ECE) professional leaders meet the Standards for the Teaching Profession or ngā Paerewa mō te Umanga Whakaakoranga.

Using the elements as a guideline, principals, tumuaki and ECE professional leaders can develop a PGC that works for them in their setting. The elements are intended to structure the growth cycle, while leaving room to craft a process that is authentic to the professional learning focus. The design of the PGC centrally positions the distinctive contexts of learning environments, and as such, allows meaningful growth to occur for principals, tumuaki and ECE professional leaders.

Where did the Professional Growth Cycle come from?

In August 2019, NZEI Te Riu Roa, PPTA Te Wehengarua and the Ministry of Education signed an Accord to give effect to building a high trust environment for the teaching profession and additionally to remove performance appraisal for teachers. A working group of Accord partners and cross-sector representatives was convened by the Teaching Council (the Council) to address the intention of the Accord for teachers. Subsequently, a second group was formed to consider the implications for principals, tumuaki and ECE professional leaders. As the Council is the professional body for teachers, the working groups included voices from ECE, primary and secondary, English medium and Māori medium settings.

What is the purpose of the Professional Growth Cycle for principals, tumuaki and ECE professional

The PGC demonstrates trust in the profession to meet the high expectations they set for themselves. This would be done by removing unproductive compliance activities, reducing workload and enabling a focus on professional growth whilst upholding the legal obligation to ensure that everyone holding a practising certificate meets the Standards l ngā Paerewa.

It focuses on the professional aspects of these roles. The PGC should enable principals, tumuaki and ECE professional leaders to focus on their growth and support them to effectively undertake the complexity of their role in their unique setting.

What is the relationship of the Professional Growth Cycle to other performance review or employment

With its strong learning focus, the PGC will most likely be designed independently from these other requirements. Alternatively, a single process that addresses the professional and employment aspects of the role remains an option.

The presiding board member or ECE employer alongside the principal, tumuaki or ECE professional leader will decide on the degree to which the PGC can address other aspects of performance management or employment processes of the context, such as Licensing Criteria GMA7 for ECE professional leaders.

What is the relationship of the Professional Growth Cycle to the Leadership Strategy and Rauhuia?

The PGC fully reflects the intention of the Leadership Strategy and the Council’s overarching Rauhuia approach to building leadership. This can be seen through the recognition of networked leadership (focus area 4) as a way to foster and share quality practices and leadership knowledge. The PGC is designed to promote personalised professional learning (focus area 3) that recognises the importance of continual learning throughout the career of principals, tumuaki and ECE professional leaders. The Leadership Strategy for the teaching profession of Aotearoa New Zealand (Leadership Strategy) identifies participation in professional networks and engagement in collaborations for the benefit of their communities and young people as markers of educational leadership success. 

When does this need to start?

Feedback from the profession alerted us to the varied circumstances and readiness to support this change. For this reason, there is a flexible timeframe for starting the professional growth cycle. It allows those who are ready to begin their PGC at the time of the announcement to do so and it also allows those who prefer more preparation time until 1 February 2023 to begin implementation.

Who is involved when designing a Professional Growth Cycle?

The principal, tumuaki or ECE professional leader plans the PGC. It is expected that they will do this in consultation with others within their setting and beyond who understand the Standards l ngā Paerewa, can bring a valued contribution to the plan that supports meaningful professional reflection, conversations and growth. As part of the design, it is expected that the endorser would be identified. Element b also indicates the importance of sharing the plan with the presiding board member or ECE employer. This is in order to honour that partnership, ensure that there is a good understanding of the benefits to learners and support needed for successful implementation and valuable learning.

What role does a presiding board member or ECE employer play in the design and implementation of a
Professional Growth Cycle?

This PGC plan should be shared with the presiding board member or ECE employer so that they can understand and be effectively involved in planning the support needed for the PGC. It should enable the principal, tumuaki and ECE professional leader to focus on their growth as leader of learning to effectively undertake the complexity of that role in their unique context.

The Council is keen to provide some professional learning opportunity with NZSTA for Board members or with employers in ECE contexts to support their understanding of the role they may play in this PGC.

Who else can be involved in my Professional Growth Cycle?

In the development phase of the PGC, other professionals (peers of the principal or ECE professional leader from other settings) who can support the learning within the cycle should be identified. Other people who can offer valuable input should also be involved. It can be whānau, family, kaumātua, iwi, hapū or community members. It could be your senior colleagues from your setting.

Other professionals from outside the setting could be identified for the specific expertise and experience that they have. This would be done in order to support an area of growth for the principal, tumuaki or ECE professional leader or to provide mentoring or coaching as part of the cycle. This would not be a requirement.

What resources could be used?

A range of resources and frameworks such as the Educational Leadership Capability Framework or Tū Rangatira are available to inform the design and implementation of the professional growth of the principal, tumuaki or ECE professional leader. As the PGC is implemented across settings, it is anticipated that a list of references that are recommended as valuable to the design process will be created using information from the profession and made available.

What is the purpose of the professional network?

The PGC encourages teachers and kaiako to learn, share new knowledge and grow practice through collaborations with peers. In the same way, the principal, tumuaki or ECE professional leader is strongly encouraged to participate within a learning network of peers (locally or using distance technologies). These networks may already exist or could be created specifically for the PGC in the interests of improved professional practices and enhanced outcomes for learners. Within such a group, participants could:

  • engage in collegial professional conversation where ideas can be tested and critique offered,
  • collaborate in thinking, learning, generating new understandings as part of using the Standards / ngā Paerewa and
  • support innovation.

The principal, tumuaki or ECE professional leader would be reciprocating in support of the learning of their network peers.

What if I do not have a network?

During 2022, the Council will be exploring ways people can be supported to access or form networks for this purpose. We will also continue conversations about the PGC with the profession using the experience and knowledge they have of successful professional learning networks to design guidance on how these can be set up and maintained for the PGC.

Can I have more than one network?

A principal, tumuaki or ECE professional leader may have several networks that can be used at various times to support their professional growth. Their setting may be part of a Kāhui Ako or a network of learning that they have created with colleagues. From the survey feedback, we learned that there are a variety of networks that are seen as suitable for PGC work. However, when creating a network for this purpose, it is important to realise that it does not need to be formalised, facilitated or locally based (distance technologies provide opportunities for remote networking).

Who gives feedback? How do we ensure that as network colleagues we can give, receive and use the
feedback for its maximum advantage?

It is envisaged that peers within the principal, tumuaki or ECE professional leader’s network would provide feedback as part of their on-going interaction and collaboration. Similarly, feedback could come from other professionals with specific expertise. The range of feedback/feedforward sources that are ‘naturally’ available to the leader should be used in the PGC. The sources could include parents, whānau, hapū, iwi or the presiding board member or ECE employer.

Feedback to the Council about the PGC has indicated that this will be an area of development for some people as they discuss within their networks how to gain the benefits of feedback. Throughout 2022, the Council will continue conversations with the profession and facilitate opportunities for focusing on this aspect of learning in a network as part of PGC.

Who is the endorser? How do they know enough about my practice to endorse me? What evidence do
they need to collect?

An endorser must hold a Tūturu Full (Category One) practising certificate and is expected to come from within the network that is used as part of the PGC. It is expected that the decision as to who will be the endorser will be made by the principal, tumuaki or ECE professional leaders with the presiding board member or the ECE employer.

The endorsement decision is not intended to be a summative assessment. Rather, it is a professional judgment about the PGC participation and the way the principal, tumuaki or ECE professional leader’s practice meets the Standards or ngā Paerewa.

We do not envisage that the endorser must visit the school, centre or service. Instead, having collaborated within the network and engaging in evidence-based conversation, they would be able to make the decision about the practising certificate renewal. It is not expected that the endorser would ‘collect evidence’; however, they would have been involved in conversations throughout the cycle that gave them the confidence that the colleague meets the Standards | ngā Paerewa and has participated in a PGC. This can be thought of as knowing the practice and the ‘naturally occurring evidence’ used by their teachers or leadership team members in their own context.

Would endorsement be reciprocal between two principals, tumuaki and ECE professional leaders?

As the PGC is designed to promote collaboration and learning between networks of principals, tumuaki and ECE professional learners, it is not intended that the endorsement process would involve only two people each endorsing the other.

Why do we need to have annual endorsement when practising certificates are renewed triennially?

Any teacher holding a Tūturu Full (Category One) practising certificate is expected to be demonstrating the Standards | ngā Paerewa in an on-going manner, as they are holistic descriptions of high quality teaching. Confirmation of this is one aspect of the annual endorsement. Confirmation of annual participation in the PGC as a replacement for appraisal is also expected (refer element e.). This confirmation is referred to here as annual endorsement.

For all teachers who are seeking endorsement as part of their practising certificate renewal, having the annual confirmation statements (which replace the lengthy summary report previously required by the Council in appraisal) gives them and their endorser the confidence that they can make the endorsement based on the previous three years. These statements are particularly important when endorsers change, often as a result of people changing their employment place or role within the three year cycle.

What is an endorser going to be endorsing annually?

Annual endorsement for a colleague in your network involves providing a statement confirming that they:

  • have participated in a PGC
  • meet the Standards I ngā Paerewa for Tūturu Full (Category One) or likely to meet for Pūmau Full (Category Two).

What am I going to be endorsing for the renewal of the practising certificate triennually?

Endorsement for the renewal of a practising certificate includes confirmation that the applicant:

  • has participated in a Professional Growth Cycle annually
  • meets the Standards I ngā Paerewa for Tūturu Full (Category One) or likely to meet for Pūmau Full (Category Two)
  • has developed and practised te reo me ngā tikanga Māori
  • undertaken satisfactory professional learning and development (this is met through the engagement in a PGC).

What if a network colleague is not a suitable option for endorsement in any year?

If endorsement by a professional learning network colleague is not suitable in any year, the following options may be selected:

  • the presiding board member or ECE employer
  • an external person with a Tūturu Full (Category One) practising certificate.

Why has this changed from past practices where we have been able to use a consultant, our presiding
board member or ECE employer?

The PGC for teachers, kaiako, principals, tumuaki and ECE professional leaders places increased focus on the use of the Standards | ngā Paerewa in each context. It is unusual for a presiding board member or an employer to hold a Tūturu Full (Category One) practising certificate. Without that practising certificate, there is no guarantee of current knowledge and understanding of what the Standards | ngā Paerewa look like. This places an unrealistic expectation on many presiding board members or ECE employers.

The use of professional networks to encourage the sharing of professional knowledge and learning across settings makes endorsement conversation amongst colleagues an increasingly natural and valuable practice. It is believed that as principals, tumuaki and ECE professional leaders know what the Standards | ngā Paerewa look like in use within their setting. that engaging in conversation about this topic with colleagues from other settings will enhance knowledge sharing.

The use of consultants has been believed in some instances to be a Council expectation and resulted in expenditure that has been unnecessary and also highlighted inequities. This change does not preclude the involvement of consultants as experts to engage within the PGC to support a learning focus, but they would not be expected to be an endorser.

Will the Council continue to explore the option of endorsement by someone holding a Pūmau Full
(Category two) Practising Certificate?

The Council has been asked if they will consider the option of an endorsement being undertaken by someone who holds a Pūmau Full (Category Two) practising certificate in some circumstances. This is an area that we wish to explore further with the profession using an evidence based approach over the upcoming year, to understand any advantages that this may bring to the principal, tumuaki or ECE professional leader and their PGC.

If my network colleague has concerns about my practice, what do they do?

If the endorser has concerns about the practice of the principal, tumuaki or ECE professional leader’s practice as meeting the Standards | ngā Paerewa, they will discuss that with them. The Endorser Guideline (section to be added) will outline any subsequent steps in the process for this occurrence.

Do I need to be going to more courses or conferences?

The PGC recognises that professional learning comes from formal and informal experiences with learners, teacher colleagues and others. Decisions about the kinds of professional learning experiences engaged in that are additional to the PGC will be made when the principal, tumuaki and ECE professional leader plan with the presiding board member of ECE employer the support they receive for their learning.

Is it necessary to record what the Standards | Ngā Paerewa look like in these roles?

The PGC for teachers and kaiako (element a.) ensures that the principal, tumuaki or professional leader works with teachers to know what these look like in their unique context. This process of interpreting the Standards | ngā Paerewa is an act of trust in the profession, recognising that a range of contextual factors influence what quality practice looks like in each learning environment.

Moreover, it is understood that for the leader of learning these will look different. Being able to talk about this to colleagues and in reference to professional growth will make endorsement decisions transparent. There is no expectation that this must be recorded in addition to what is recorded for teachers (often using a setting wide quality practice template or similar document).