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Important information - proof of identity

24 July 2015

Requirements for proof of identity changed on 1 July because of the Vulnerable Children Act, and some teachers may not be familiar with what they need to do. Now principals are required to sight and verify the proof of identity of a teacher applying for a practising certificate or limited authority to teach.

Providing proof of identity helps prevent identity fraud. It’s also required by the NZ Police before we can submit your police vet.

An identity referee must verify your identity before you submit an application to us. Any of the following people can be an identity referee: 

  • a school principal
  • an ECE centre manager
  • the head of an ITE programme.

Your identity referee does not have to be your employer - you can ask anyone who holds one of these roles to verify your identity.

Valid documents for verifying identity

You must show your identity referee one document from category A and one from category B. One document must be a form of photo ID. Both documents must be valid (i.e. not expired).

Category A: Primary identification document/record
New Zealand Passport
New Zealand Certificate of Identity issued under the Passports Act 1992 to Non-New Zealand citizens who cannot obtain a passport from their country of origin
New Zealand Certificate of Identity (issued to people who have refugee status) 
New Zealand Refugee Travel Document 
Emergency Travel Document
New Zealand Firearm Licence 
Overseas Passport (with or without New Zealand Immigration visa/permit)
New Zealand Full Birth Certificate issued on or after 1998 
New Zealand Citizenship Certificate 
Category B: Secondary identification document/record 
New Zealand Driver Licence 
18+ Card 
Community Services Card 
Super Gold Card
Veteran Super Gold Card 
Inland Revenue Number
Electoral Roll Records
New Zealand utility bill, issued not more than six months earlier

How to verify

To verify identity, the referee must

  • Be shown the applicant's documents by the applicant themselves
  • Check there is one document from category A and one from category B
  • Check the documents are valid (i.e. not expired)
  • Check one of the documents is a form of photo ID
  • Check that the document numbers in the Proof of Identity section of the form match those on the documents
  • Stamp the application form with the official stamp of the school, centre or programme.

The Council needs to be assured that the Identity Referee is the person that they say they are. For this reason, the Council requests:

  • The Identity referee’s registration number (where applicable).
  • The address of the Centre at which they work.
  • The Identity referee’s signature.
  • An official stamp that the principal or centre manager has access to and links the Identity Referee to the school or centre.

Being provided with this key information allows the Council  to efficiently consider the Proof of Identity form and get the required assurance.

What information should a stamp include?

  • Name of the centre
  • Address of the centre

The following information is not required but is useful to have on your stamp:

  • MOE number
  • Phone number
  • Principal or Centre Manager name

Some schools and centres may have a Common Seal. A Common Seal is generally used on legal documents and contracts, has an official legal status and can be used on the Proof of Identity form.

Any questions? Please email our contact centre